It's Tuesday 1pm, you're sitting behind your computer and your boss has asked you to send the same email message from Microsoft Outlook to different recipients using data contained in an Excel spreadsheet. You don't want to send just generic emails out because you know that your recipients will not appreciate receiving these messages. No, you want each message to be customized for each contacts so that they feel you are talking directly to them.
Let's be clear about it: EmailMerge.cc is the solution to your problem.
Sending the same email to multiple people in the To line, or adding people to the CC and BCC fields is not doable with the standard Microsoft Word/Excel mail merge functionality. With EmailMerge.cc you can do that, and also use specific email subject lines for each of the emails making it still less generic looking.
You have probably read on forums that you should add some VBA code to do so. One page even warned “to follow the steps exactly”. If you're a developer and want to do it yourself, there is indeed probably no need to use EmailMerge.cc. But for the rest of us, messing around with code is just not realistic. Your task is to get these emails out, not to learn to code!
A couple of benefits you'll enjoy:
You will save a lot of time and spare yourself ungrateful copy/paste work by generating emails in Outlook from data contained in an Excel spreadsheet. With customized emails to different contacts, your recipients won't receive anonymous, flat emails from you anymore.
It's a very simple and efficient process thanks to the embedded preview of the email and selection of who you want to send the emails to. No need to worry about Office version numbers either, EmailMerge.cc works with all the versions supported by Microsoft.
You decide how the columns are named in the spreadsheet, and use these names as [[tags]] in your text template. Complete freedom to use whatever information you want.
Also, by creating drafts in Outlook instead of directly sending them out, you can further adapt the message even more to your recipients. This is for instance useful to be a little less or more formal in your communication to some of your contacts.
You decide if you want to use a simple template containing plain text, or create nicely formatted emails using an HTML template.
No fussing around with the code editor in Microsoft Office products, or realizing after you manually copy/pasted emails that you forgot to change the name of the business hidden in the middle of your email!
Reach out to all the involved persons at once. If one of them Replies All, the others are informed as well. Otherwise, you would have had to manually resend the answer to all the others that would have been interested in the response as well.
Other solutions charge you up to € 1200 if you are a big organization, our highest price is below 100 USD.
Try EmailMerge.cc for free today. You can send up to five emails with the demo version, and there's no expiration date. If you don't want to pay for the full version, that's fine, just make sure you split your data out in Excel spreadsheets that don't have more than 5 lines ;)
Within a couple of clicks you'll have generated all the emails you need in Microsoft Outlook, all based on the same template, but each customized for the recipients. You can have different subjects for the emails, and have multiple recipients in the To, CC and BCC fields. And the handy Preview screen will let you visualize the emails even before they are created, so that you can adjust your template if you're not yet satisfied with how it looks like!
Have a look at the detailed instructions, you'll see it's all pretty simple.